Signing checks should not feel like guarding a dragon’s treasure. Yet many accounting and finance teams still deal with paper stacks, wet signatures, printer drama, and last minute payment runs. If you use EZSigner Direct and wonder what else is out there, good news. There are several friendly tools that can help you print, approve, sign, and track checks with less chaos.
TLDR: The best EZSigner Direct alternatives include tools like OnlineCheckWriter.com, Checkrun, PrintBoss, AvidXchange, and Deluxe Payment Exchange. For example, a 12 person finance team that prints 400 checks a month could cut manual signing time by 60% by adding approval workflows and digital check storage. Pick a tool based on your payment volume, approval needs, bank rules, and accounting software.
Why Look for an EZSigner Direct Alternative?
EZSigner Direct is often used to print and sign checks. It can be useful for teams that need a simple way to handle check signing. But every finance team grows. Processes change. Approval rules get stricter. Auditors ask more questions. Suddenly, “just print and sign” is not enough.
You may need an alternative if:
- Your team needs multi level approvals.
- You want to send eChecks or ACH payments too.
- You need stronger fraud controls.
- You want a cleaner audit trail.
- You use QuickBooks, Xero, Sage, NetSuite, or Microsoft Dynamics.
- Your check signer is tired of being the office bottleneck.
Think of check signing software as a seatbelt for your payments. It should be simple. It should be safe. And it should not require a treasure map to use.
What Makes Great Check Signing Software?
Before we meet the contenders, let’s set the rules. The best check signing software should make life easier for both accounting and finance leaders.
Look for these features:
- Secure signature storage: Your authorized signatures should be protected.
- Approval workflows: Payments should go to the right person before release.
- Accounting integrations: Less copy and paste. Fewer mistakes.
- Positive Pay support: This helps banks spot fake or altered checks.
- Check printing: You should be able to print on blank or pre printed stock.
- Audit logs: Every action should leave a trail.
- User permissions: Not everyone needs the keys to the castle.
1. OnlineCheckWriter.com
Best for: Small and mid sized teams that want checks, eChecks, ACH, and mailing in one place.
OnlineCheckWriter.com is a flexible choice. It lets teams print checks, send digital checks, make ACH payments, and even mail checks without stuffing envelopes. That last part is a tiny miracle if your team has ever spent Friday afternoon licking envelopes. Please do not lick envelopes.
It can work well for teams that want more than basic check signing. You can create approval steps, manage users, and connect with accounting tools. It is also helpful for remote teams because payments can be handled online.
Why teams like it:
- Supports printed checks and eChecks.
- Offers check mailing services.
- Includes approval controls.
- Works for businesses with mixed payment needs.
Watch out for: Some advanced features may need a paid plan. Review pricing based on your check volume.
2. Checkrun
Best for: QuickBooks users who want a smoother accounts payable process.
Checkrun is built for teams that live inside QuickBooks and want a cleaner way to approve and pay bills. It supports digital approvals, check printing, and payment tracking. It is simple to use, which matters. Nobody wants to attend a three day seminar called “How to Press Pay.”
Checkrun is strong for companies that need approval routing. For example, a bill over $5,000 can go to the controller, then the CFO. Smaller bills can move faster. This keeps payments controlled without slowing every tiny expense.
Why teams like it:
- Friendly setup for QuickBooks users.
- Good approval workflow tools.
- Supports remote payment review.
- Useful for reducing paper handoffs.
Watch out for: It may be less ideal if your company does not use QuickBooks.
3. PrintBoss
Best for: Teams that print lots of checks and want strong control over check stock.
PrintBoss is a classic option for secure check printing. It works with many accounting systems and helps businesses print checks on blank check stock. This can reduce the need to store boxes of pre printed checks. That is good because blank stock is less risky if someone gets curious in the supply closet.
PrintBoss can add signatures, logos, MICR lines, and security features. It is a strong fit for teams that still rely heavily on printed checks but want better safety and consistency.
Why teams like it:
- Strong check printing features.
- Works with many accounting platforms.
- Supports blank check stock.
- Helpful for high volume printing.
Watch out for: It is more focused on printing than full payment automation.
4. AvidXchange
Best for: Growing companies that want full accounts payable automation.
AvidXchange is bigger than basic check signing software. It helps manage invoice capture, approvals, payments, and reporting. It is a good match for mid market companies with complex AP needs.
If your team processes thousands of invoices, AvidXchange can help reduce manual work. It can also support different payment types. That means checks are only one part of the payment puzzle.
Why teams like it:
- Full AP automation features.
- Good for larger invoice volumes.
- Supports approval routing.
- Offers reporting and visibility.
Watch out for: It may be more software than a small team needs. Pricing and setup can also be more involved.
5. Deluxe Payment Exchange
Best for: Teams that want digital payments from a well known check and payments provider.
Deluxe Payment Exchange helps businesses move from paper checks to digital payments. It can support eChecks and other payment options. This is useful for teams that want to keep check like payments but reduce paper.
Vendors can receive payments faster. Your team can reduce printing and postage costs. And the office printer can finally stop making that “I am about to jam” noise.
Why teams like it:
- Good option for digital check payments.
- Can reduce paper handling.
- Backed by a familiar payments company.
- Useful for vendor payments.
Watch out for: Compare payment fees and vendor experience before switching.
Quick Comparison
| Software | Best Use | Strong Point |
|---|---|---|
| OnlineCheckWriter.com | Mixed payment needs | Checks, eChecks, ACH, mailing |
| Checkrun | QuickBooks teams | Simple approvals |
| PrintBoss | High volume check printing | Blank check stock support |
| AvidXchange | Mid market AP teams | Full AP automation |
| Deluxe Payment Exchange | Digital check payments | Paperless vendor payments |
How to Choose the Right Tool
Do not start with the flashiest feature. Start with your pain. Ask your team what wastes the most time.
Use this simple checklist:
- If you print many checks, look at PrintBoss or OnlineCheckWriter.com.
- If you use QuickBooks, look at Checkrun.
- If you need full AP automation, look at AvidXchange.
- If you want fewer paper checks, look at Deluxe Payment Exchange.
- If you need many payment types, look at OnlineCheckWriter.com.
Also think about controls. A good system should answer simple questions fast. Who approved this check? Who signed it? When was it printed? Was it sent to the bank? If the software cannot answer those questions, your auditor may start doing that slow eyebrow raise. Nobody wants that.
Final Thoughts
The best EZSigner Direct alternative depends on your team size, check volume, and payment style. Some teams only need safer check printing. Others need approvals, eChecks, ACH, and full accounts payable automation.
For a small team, OnlineCheckWriter.com or Checkrun may be enough. For heavy check printing, PrintBoss is a strong pick. For larger AP departments, AvidXchange can bring more structure. For digital check payments, Deluxe Payment Exchange is worth a look.
In the end, great check signing software should feel boring in the best way. Payments go out. Controls work. Reports are easy. The printer behaves. And the finance team gets to leave on time.
